Central Supply Transportation Coordinator

REPORTS TO: Nursing Home Administrator

The primary responsibility of your job position is to provide supplies and equipment in an efficient manner following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

KEY RESPONSIBILITIES:

• Ensure all telephone orders are confirmed with a written purchase order
• Prepare correspondence and claims concerning damaged merchandise, errors in shipments, etc
• Ensure all purchase orders are properly prepared, signed, and submitted
• Deliver emergency supplies as directed
• Fill requests from departments for routine supplies and equipment
• Ensure that supplies and equipment are properly maintained
• Check invoices, purchase orders, packing slips, etc with incoming merchandise
• Ensure inventory is updated as required, when receiving/issuing supplies and equipment
• Make recommendations to the purchasing agent concerning the process of obtaining goods and services
• Develop methods for determining quantity of supplies and equipment required
• Ensure various departments are properly charged with supplies they have ordered
• Organize storage and catalog location of supplies and equipment

• Maintain supply and storage rooms in a clean, safe, and orderly condition
• Notify appropriate department when orders have arrived
• Ensure vendors provide appropriate material safety data sheets
• Conduct in-service educational classes
• Perform all other duties, as assigned

SKILLS AND KNOWLEDGE:

• Must be knowledgeable of supply practices, procedures, and guidelines
• Must possess the ability to plan, organize, develop, and interpret the program goals
• Must possess leadership and supervisory ability and willingness to work well with others
• Must possess a cheerful personality and be able to work harmoniously with other personnel
• Must be knowledgeable of computer systems, system applications, and other office equipment

EDUCATION AND EXPERIENCE:

• Must possess, as a minimum, a high school diploma or its equivalent.
• On-the-job training provided

WORK ENVIRONMENT

• Works in all areas of the facility
• Moves intermittently during working hours
• Is subject to frequent interruptions
• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
• Is subject to hostile and emotionally upset residents, family members, etc
• Communicates with the maintenance personnel, nursing staff, and other department supervisors
• Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary
• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)
• Is subject to injury from falls, burns from equipment, odors, etc.throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses
• May be subject to the handling of and exposure to hazardous chemicals

PHYSICAL AND SENSORY REQUIREMENTS

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
• Must meet the general health requirements set forth by the policies of this facility, which includes a mental and physical examination
• Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met
• Must be able to push, pull, move, and /or lift a minimum of 5 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet
• May be necessary to assist in the evacuation of residents during emergency situations

OTHER:

• This is a full-time position with benefits
• Must maintain a valid, unrestricted Colorado driver's license